Terms & Conditions

“Annotably”, “we”, “us”, and “our” refer to the team operating the website and application at https://annotably.com (the “Service”) — a tool for annotating PDFs and other documents and tracking issues on them. “You” means the person or organisation using the Service.

Annotably is currently offered as a free beta. This means the Service is provided “as is” and “as available”, may contain bugs or change significantly, and may be modified, interrupted, or discontinued at any time. We do not offer any uptime or service-level guarantee during the beta. We will give you reasonable notice before paid plans go live, and you will never be charged without first agreeing to the new terms.

• You must be at least 16 years old and able to form a binding contract to use Annotably.
• You are responsible for the accuracy of your account information and for keeping your login credentials secure.
• You are responsible for all activity that happens under your account, and for the members and guests you invite to your workspace.
• Notify us promptly if you suspect any unauthorised use of your account.

You agree not to:

• Upload or share content you do not have the right to use, or that infringes anyone's intellectual property, privacy, or other rights.
• Upload malware or anything designed to harm, disable, or gain unauthorised access to the Service or others' systems.
• Attempt to disrupt, reverse-engineer, scrape, or overload the Service, or circumvent its security or access controls.
• Use the Service to store or transmit unlawful, harmful, harassing, or deceptive content.
• Resell, sublicense, or otherwise commercially exploit the Service without our written permission.

We may suspend or terminate accounts that violate these terms or that put the Service or other users at risk.

You retain all ownership of the documents, files, issues, comments, and other materials you upload or create (“Your Content”). We do not claim ownership of it.

You grant us a limited, non-exclusive, worldwide licence to host, store, process, display, and transmit Your Content solely for the purpose of operating and providing the Service to you and the people you share it with — for example, storing your documents, rendering them in your browser, and generating exports. This licence ends when you delete Your Content or close your account, except for residual copies in routine backups that are purged over time.

You are responsible for Your Content and for having the rights necessary to upload and share it. You can export your issues to PDF or CSV at any time.

The Service itself — including its software, design, branding, and the Annotably name and logo — belongs to us and is protected by intellectual property laws. These terms do not grant you any right to use our branding without permission. We welcome feedback and may use it to improve the Service without obligation to you.

Annotably relies on third-party providers (such as hosting, storage, database, email, and authentication services). Your use of the Service may be subject to those providers’ terms, and we are not responsible for third-party services we do not control. See our Privacy Policy for the providers we use.

The Service is free during the beta. We plan to introduce paid plans in the future; if and when we do, pricing and billing terms will be presented to you, and any paid features will require your explicit agreement before you are charged. Early teams may be offered founder pricing as described on our pricing page.

The Service is provided “as is” and “as available”, without warranties of any kind, whether express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or secure, or that it will meet your requirements. Annotably is a coordination tool and is not a substitute for professional engineering, architectural, or safety judgement; you remain responsible for decisions made using it.

To the fullest extent permitted by law, Annotably and the people operating it will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits, data, or goodwill, arising out of or related to your use of (or inability to use) the Service. Because the Service is currently provided free of charge, our total aggregate liability arising out of or related to these terms or the Service is limited to the greater of the amount you have paid us in the twelve months before the claim (which may be zero during the beta) or USD 100. Some jurisdictions do not allow certain limitations, so some of the above may not apply to you.

You agree to indemnify and hold harmless Annotably and the people operating it from any claims, damages, liabilities, and reasonable expenses arising out of Your Content, your use of the Service, or your violation of these terms or of any law or third-party right.

You may stop using the Service and close your account at any time. We may suspend or terminate your access if you breach these terms, if required by law, or if we discontinue the Service. On termination, the rights granted to you under these terms end; sections that by their nature should survive (such as ownership, disclaimers, limitation of liability, and indemnification) will continue to apply.

These terms are governed by general principles of contract law, interpreted reasonably and in good faith. Until Annotably operates through a formally established legal entity, any dispute should first be raised with us directly so we can try to resolve it informally. A definitive governing-law and jurisdiction clause will be added once that entity is in place, and we will notify you of the update.

We may update these terms from time to time. When we make material changes, we will update the “Last updated” date above and, where appropriate, notify you. Continued use of the Service after the changes take effect means you accept the updated terms.

Questions about these terms? Email us at [email protected].